By submitting a deposit or full payment, the Client confirms that they have read, understood, and agreed to be legally bound by all terms and conditions in this Agreement.
Contents
1. Agreement Confirmation
By submitting a deposit or full payment, the Client acknowledges and agrees to be legally bound by all terms and conditions outlined in this Agreement.
Payment of any amount toward the booking constitutes acceptance of these terms, whether or not the Client has physically signed a separate document.
2. Service Agreement
This Agreement is entered into between Mira Blanca Photography (the “Provider”) and the Client for the provision of photo booth services for the event date and service period agreed upon by both parties.
This Agreement represents the complete understanding between the Provider and the Client in relation to the photo booth services booked. It supersedes prior discussions, messages, verbal conversations, quotations, or informal understandings unless expressly confirmed by the Provider in writing or reflected in the final invoice.
3. Booking & Payment Terms
Deposit
A non-refundable deposit of $50.00 is required to secure the booking. The event date is not reserved until the Provider has received the deposit or full payment. Bookings are accepted on a first come, first served basis.
Remaining Balance
The remaining balance must be paid on or before the due date stated in the Client’s invoice, unless otherwise agreed to in writing by the Provider.
Accepted Payment Methods
- E-transfer to mirablanca.photography@gmail.com or +1 778-223-9124
- Cash
- Cheque payable to Mira Blanca Photography
- Online payment through Zeffy
The Provider reserves the right to delay or withhold service if payment obligations are not fulfilled as required.
4. Pricing & Invoice Authority
All prices, packages, add-ons, travel charges, printing charges, overtime rates, and service inclusions are subject to change at the Provider’s discretion until the official invoice has been issued.
The official invoice issued by the Provider will always serve as the final authority for the Client’s confirmed booking details, including but not limited to:
- Total amount due
- Service duration
- Print quantity or print options
- Travel fees
- Add-ons and special requests
- Any extra services or custom arrangements
If there is any inconsistency between this Agreement and the Client’s invoice, the invoice will take precedence for pricing, package inclusions, and event-specific details.
5. Service Period
The photo booth service will be provided during the scheduled service period agreed upon by the Provider and the Client.
Service time begins at the agreed start time listed on the invoice or confirmed booking, regardless of whether the Client, guests, or venue are fully ready at that time. Delays caused by the Client, the venue, event coordinators, vendors, or guests do not extend the contracted service period and do not reduce the amount owed.
If the Provider is unable to deliver an active photo booth for at least 80% of the contracted service period due to a fault solely caused by the Provider, a prorated refund may be issued based on the portion of service not successfully delivered.
If on-site printing becomes unavailable due to equipment malfunction, the Provider may, at its discretion, fulfill the affected portion of the service by providing a digital gallery, digital downloads, or arranged replacement print delivery where reasonable.
6. Additional Time
Additional service time may be requested during the event, subject to the Provider’s availability, staffing capacity, venue restrictions, and operational feasibility.
Approved overtime is billed at $75.00 per 30 minutes, unless otherwise stated on the invoice or confirmed in writing. Overtime requests are not guaranteed and may be refused if continuing service is not reasonably possible.
7. Setup Requirements
The Client is responsible for ensuring that the event venue provides suitable conditions for safe and proper operation of the photo booth.
- A minimum setup area of 10 ft x 10 ft
- A minimum ceiling clearance of 7.5 ft
- At least one standard electrical outlet within 10 ft of the booth area
- One 6 ft table or two smaller tables if requested for setup support
- A stable, level, and safe floor area free of hazards
Any delay, interruption, reduced performance, or damage caused by inadequate space, unsafe placement, restricted access, poor venue conditions, or insufficient power supply is the Client’s responsibility.
8. Template Design
If the Client’s booking includes a custom print template, all relevant wording, event details, branding, logo files, inspiration references, and design requests must be submitted to mirablanca.photography@gmail.com no later than two (2) weeks before the event date.
Late submissions may limit the Provider’s ability to accommodate revisions, custom requests, or design preferences. If required details are not received on time, the Provider reserves the right to use a standard or simplified template that aligns with the event.
9. Prints & Digital Delivery
Standard Print Options
The Client may select a standard on-site print option of two (2), three (3), or four (4) printed copies per individual photo booth session, as confirmed in the Client’s final invoice.
A “photo booth session” refers to each completed photo-taking cycle or capture sequence during the event. The selected print quantity applies to every completed booth session throughout the entire booked service period.
For example:
- If the Client selects 2 prints, each completed booth session will produce up to 2 printed copies.
- If the Client selects 3 prints, each completed booth session will produce up to 3 printed copies.
- If the Client selects 4 prints, each completed booth session will produce up to 4 printed copies.
The Provider’s maximum standard on-site print limit is four (4) printed copies per booth session.
If the number of guests participating in one booth session exceeds the selected print quantity, only the selected maximum number of printed copies will be produced.
Guests may decide among themselves how to distribute the printed copies. The Provider does not guarantee one printed copy per guest.
Printing output is subject to normal equipment operation, guest usage behavior, event pacing, line flow, and service-time limitations. The Provider does not guarantee a minimum number of prints, a specific number of guest uses, or uninterrupted guest traffic throughout the event.
Only layouts, templates, or formats approved by the Provider for the booked service are eligible for on-site printing.
Custom Bulk Print Orders
Requests for more than four (4) printed copies per booth session (including 5, 6, 8, 10, or more copies) are considered custom bulk print orders and are not part of the standard on-site printing package.
Custom bulk print orders:
- Are subject to separate custom pricing
- Must be approved in advance by the Provider
- Will not be printed on-site during the event
- Will be processed after the event
Custom bulk print orders will be fulfilled within three (3) to five (5) business days after the event, unless otherwise agreed by the Provider.
Additional Prints
Additional prints requested after the event may be billed separately. Unless otherwise stated by the Provider, additional printed images are charged at $0.57 per print.
Delivery or shipping charges may also apply. Standard local delivery starts at $9.99 within 30 km, with additional mileage charges where applicable.
Guest Print Ordering
Where available, the Provider may offer an online event gallery where guests may view event images and request additional prints after the event.
All post-event print requests are subject to separate pricing, processing timelines, and Provider approval.
Print Order Limits & Fair Use
To maintain fair use, production efficiency, and service quality, post-event print ordering is limited to one (1) print request per individual person, per selected image, unless otherwise approved by the Provider.
Duplicate, excessive, repetitive, or bulk requests of the same image by the same individual may be limited, adjusted, refused, or subject to custom bulk pricing at the Provider’s discretion.
Print ordering services are intended for personal keepsakes only and may not be used for mass reproduction, resale, redistribution, or excessive repeated ordering without prior written approval.
Digital Sharing
Depending on the booked setup and equipment used, guests may have access to one or more digital sharing methods such as QR code download, AirDrop, SMS, or email delivery.
Availability of these options may vary depending on venue signal strength, device compatibility, internet access, or technical conditions at the event.
Online Gallery
A private online gallery is typically delivered within 3 to 5 business days after the event or after the remaining balance has been paid in full, whichever is later.
During high-volume periods, holidays, or unusually busy seasons, gallery delivery may take up to 7 business days.
10. Venue & Travel
There is no travel fee for venues located within 35 km of the Provider’s location. For venues beyond that distance, travel is billed at $0.35 per kilometre based on reasonable driving distance as measured by common map routing services.
Any venue change request must be made in writing as early as possible and no later than 30 days before the event date. Venue changes may affect travel fees, setup logistics, staffing, timing, or service feasibility.
11. Cancellations & Rescheduling
Date Changes
Requests to change the event date must be submitted in writing at least 30 days before the original event date. All date changes are subject to availability. If the Provider is unavailable for the requested replacement date, the booking will be treated as a cancellation and the deposit will be forfeited.
Client Cancellation
The deposit is non-refundable. If the Client cancels the booking less than 30 days before the event, all payments made may be forfeited.
Provider Cancellation
If the Provider is unable to perform the service due to illness, emergency, scheduling conflict, or other serious circumstance, the Provider may either:
- Arrange a qualified replacement service provider, or
- Issue a refund of monies paid, as appropriate
12. Equipment, Damage & Conduct
Props, standard backdrop, and lighting are included as part of the Provider’s base photo booth package. Backdrop style and availability may vary depending on the Provider’s inventory, sourcing, or event requirements. Reasonable adjustments may be made based on the Client’s needs if requested in advance.
The Client is welcome to bring their own props if desired. The Client may also notify the Provider ahead of time if props are not needed, so the setup can be adjusted accordingly.
To allow sufficient time for an orderly and safe teardown, the Provider may begin organizing, packing, and preparing props, accessories, and non-essential items up to fifteen (15) minutes before the scheduled end of the photo booth service. The photo booth itself will remain operational until the agreed service end time unless otherwise communicated.
The Client is responsible for ensuring that guests behave respectfully around the photo booth, props, printer, backdrop, lighting equipment, accessories, and all equipment supplied by the Provider.
The Client agrees to be financially responsible for any damage, loss, theft, misuse, neglect, or destruction of the Provider’s equipment or props caused by the Client, guests, invitees, or any person attending the event.
Repair or replacement charges will be based on the current market cost of repair, replacement, shipping, labour, and any associated recovery expenses.
The Provider reserves the right to refuse service to any person who is intoxicated, aggressive, abusive, unsafe, destructive, or otherwise interfering with normal operation of the photo booth.
13. Service Limitations & Conditions
Weather for Outdoor Events
For any outdoor booking, the Client must provide suitable overhead and surrounding protection from rain, wind, moisture, direct sun, extreme heat, cold, dust, or other unsafe conditions. The Provider may pause, delay, relocate, or stop service if weather or environment conditions create a risk to safety, equipment, or service quality.
Power Interruptions
The Provider is not responsible for service interruption, reduced operation, delayed setup, or equipment shutdown caused by power failure, overloaded circuits, unstable power supply, or lack of proper electrical access at the venue.
Guest Conduct & Interference
Guest crowding, line congestion, repeated misuse, rough handling, interference, or failure to follow on-site instructions may reduce overall service efficiency and output. The Provider is not responsible for reduced performance, slower pace, or fewer booth uses caused by guest behavior.
Force Majeure
The Provider shall not be liable for failure or delay in performing services due to circumstances beyond reasonable control, including but not limited to illness, injury, accident, natural disaster, fire, flood, severe weather, road closure, venue restrictions, internet or utility failure, civil disturbance, or government action.
Minor Technical Issues
Minor technical issues, temporary delays, restarts, brief interruptions, or isolated operational limitations that do not substantially prevent the overall service from being delivered are not grounds for refund, chargeback, or compensation.
14. Media Release
Unless otherwise agreed in writing, the Client grants the Provider permission to use photos, print layouts, booth images, behind-the-scenes content, and other visual material captured in connection with the photo booth setup or guest experience for promotional, portfolio, website, social media, advertising, and marketing purposes.
This may include images showing the booth setup, surrounding décor, props, printed outputs, or event ambiance, provided such use is consistent with the Provider’s brand presentation and business promotion.
15. Limitation of Liability
To the fullest extent permitted by law, the Provider’s total liability under this Agreement, whether arising from contract, negligence, or otherwise, shall not exceed the total amount actually paid by the Client for the booked service.
The Provider shall not be responsible for indirect, incidental, special, or consequential damages, including but not limited to emotional distress, lost opportunity, or third-party claims arising from the event or service.
16. Governing Law
This Agreement shall be governed by and interpreted in accordance with the laws of the Province of British Columbia and the applicable laws of Canada.
17. General Terms
If any part of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
Any changes, amendments, or exceptions to this Agreement must be confirmed in writing by the Provider to be valid.
This Agreement, together with the final invoice and any written confirmations issued by the Provider, forms the complete agreement between the parties in relation to the booked service.